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Industries / Civil Contractors / Transport & Logistics
Sub-vertical: Civil & Infrastructure

Your fleet is moving. Which runs are actually profitable?

Transport and logistics businesses supporting civil works carry real financial complexity - fleet costs, subcontractor payments, project-based billing and multi-entity structures. Sage Intacct is purpose-built for exactly this, and LimeLedger implements it for Australian operators.

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Replaces Xero & MYOB
Fleet cost allocation by project
Run-level profitability reporting
Subcontractor TPAR compliance
Kynection + Sage Intacct Transport Integration
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Kynection
Kynection
Transport operations - job management, run sheets, scheduling, invoicing, purchasing, project tracking
+
Official
Partner
Sage Intacct
Financial management - AR/AP, project accounting, multi-entity reporting, vendor management, dashboards
Sage Intacct

LimeLedger and Kynection have partnered to deliver a complete fleet-to-finance stack for transport businesses. Kynection manages every aspect of your fleet and driver operations. Sage Intacct gives you the financial intelligence to know whether each run, each route, and each contract is actually making money. LimeLedger implements the finance layer and connects the two.

Sage Intacct is your primary financial management system - replacing Xero, MYOB, or whichever platform you are currently on. LimeLedger handles the migration and implementation.

The problem

Transport operators know their routes. Most don't know which ones make money.

Your run and contract data lives inside Kynection. But your finance team is working off spreadsheets and bank statements - unable to see profitability by run, route, or customer until it is far too late to act on it.

No visibility of run-level profitability

You know revenue per customer. You rarely know the actual cost of a run - fuel, driver time, tolls, and subcontractors combined. Routes that look busy may be losing money. You won't know until renewal.

Renewing contracts without knowing your cost per kilometre

You quote a rate and run it for two years. But you have never seen what that route actually costs per kilometre with all costs included. Some of your best customers are your worst contracts.

Subcontractor carrier costs buried in overhead

For many operators, subcontractor carriers are 30-50% of total cost. When those costs sit in a general account rather than allocated to specific runs, your per-run margin is meaningless.

Chain of Responsibility compliance is a financial exposure, not just a safety one

CoR obligations place personal liability on directors and executives for breaches that occur anywhere in the transport chain. Manual fatigue logs, paper-based SWMS and incomplete driver declaration records are not just an operational risk. They create financial exposure through fines, insurance exclusions, and contract disqualification. Kynection's NHVR-compliant EWD and digital compliance tools mean your documentation is audit-ready at all times. Sage Intacct tracks the cost of compliance activity at the project level. When the two are connected, you know both your risk exposure and what managing it actually costs.

The result: a profitable-looking business that cannot prove it on paper, and a leadership team making pricing and fleet decisions without the numbers they need. That is not a reporting problem. It is a systems problem.

Replacing Xero & MYOB

Transport businesses have outgrown entry-level accounting

Xero and MYOB cannot tell you which runs made money, which contracts to reprice, or what each vehicle actually costs to run. They were not built for a business with routes, runs, and contracts to manage.

Talk to us about migrating
No run-level or job-level costing
Xero and MYOB show you a P&L for the business. They cannot show you profitability by run, route, or customer. Contract renewal conversations happen without the numbers.
No multi-depot or multi-entity reporting
Operating multiple depots or subsidiaries means separate Xero files, manual consolidation, and a month-end process that takes weeks. Sage Intacct consolidates automatically.
Fuel coded as expense, not inventory
Neither Xero nor MYOB handles fuel pre-purchase as inventory. Fuel becomes a monthly lump-sum expense - making cost per kilometre impossible to calculate accurately.
LimeLedger migrates you from Xero or MYOB to Sage Intacct. Fixed fee. Clean data. 10–12 weeks. No surprises.
How it works

Fleet data becomes financial intelligence

Every run, every driver, and every kilometre tracked in Kynection feeds directly into the financial reporting layer in Sage Intacct. You stop estimating and start knowing.

1
Operations run in Kynection
Run sheets, job bookings, scheduling, invoicing, and purchasing all happen in Kynection. It is the operational system of record - EWD, GPS, compliance, and driver management stay here. Financial transactions are what sync to Sage.
Kynection
2
Financial transactions sync to Sage Intacct automatically
Invoices created in Kynection post to Sage AR. Purchase orders and receipts flow to AP. Projects and milestones create job records in Sage. Vendors and account codes sync back to Kynection. No manual entry, no batch upload.
Implemented by LimeLedger
3
Sage Intacct pushes reference data back to Kynection
Vendors, account codes, and stock items created in Sage Intacct sync back to Kynection automatically. Both systems stay aligned without anyone maintaining two lists. Your chart of accounts is consistent across both platforms.
Kynection + Sage Intacct
4
Finance has a live, complete picture
Your CFO sees AR, AP, and project financials in Sage Intacct updated automatically as Kynection transactions flow through. Invoice paid in Sage? Kynection updates. PO raised in Kynection? Sage records it. One source of financial truth.
Sage Intacct
Integration map

Exactly what flows between the two systems

Kynection
Sage Intacct
Fault & Job Initiation
Employee Completes Pre Start / Maintenance Form
Raises Fault/Defect, Pushed to Maintenance Dashboard
Fault/Defect Scheduled to Workshop Employee or Sub-Contractor
Job Created
Job Created
Parts & Inventory
Inventory Parts Consumed
(Items) Inventory Warehouse
Purchasing (AP)
Purchase Order Created
Purchase Order Created (Purchase Req & Lines)
Purchase Order Received
Vendor Invoice Received
AP Invoice Paid
Service Complete
What you get

Built for every type of transport operation

Run-level profit and loss

See revenue, cost, and margin for every run - by route, by customer, by vehicle class. Identify which contracts are profitable and which need repricing before the renewal conversation happens.

Sage Intacct

Invoicing and AR management

Invoices created in Kynection sync to Sage Intacct AR automatically. When Sage marks an invoice paid, Kynection updates automatically. One entry, two systems aligned - DSO falls.

Kynection + Sage Intacct

Vendor and supplier management

Vendors in Sage push to Kynection automatically. Purchase orders raised in Kynection post to Sage AP. Supplier invoices flow back. Your AP workflow runs across both systems with no double entry.

Kynection + Sage Intacct

Multi-entity and multi-depot reporting

Multiple depots, subsidiaries, or fleets consolidated automatically. The CFO sees one view across the whole group. Depot managers see only their own P&L. No manual consolidation, no month-end spreadsheets.

Sage Intacct
What changes

Before and after - Kynection + Sage Intacct, implemented by LimeLedger

Before
Two systems, no connection, constant manual work
  • Invoices and purchase orders re-keyed manually into the accounting system - errors, delays, and duplicates
  • Run profitability estimated, never calculated from actual costs
  • Fuel costs allocated to accounting months, not individual runs
  • POD collected on paper - invoices raised days after delivery
  • Fleet maintenance costs sit in a spreadsheet, not the P&L
  • Month-end close takes 2-3 weeks with high reconciliation effort
After
One connected stack, financial clarity on every run
  • Invoices raised in Kynection sync to Sage AR automatically - no re-keying, no batch upload, no month-end scramble
  • Run P&L available the moment a run closes - no waiting, no estimates, no spreadsheets
  • Purchase orders flow from Kynection to Sage AP automatically - supplier costs recorded the moment a PO is raised
  • Days Sales Outstanding falls from 35+ days to under 18 - POD triggers invoice, not accounts staff
  • Subcontractor carrier costs allocated to runs - margin per route is real for the first time
  • Month-end close in 3-4 days, down from 2-3 weeks - contract renewal conversations backed by actual data
Common questions

Questions about the transport stack

We already use Kynection. Can we add Sage Intacct?
⌄

Yes, and this is a common starting point. LimeLedger implements Sage Intacct and designs the integration to your existing Kynection setup. We map your existing data structure, run a clean migration from your current accounting system, and configure the sync so operational data flows correctly from day one.

Does this work for dangerous goods transport?
⌄

Yes. Kynection has specific workflows for dangerous goods - digital SWMS, load restraint documentation, and DG endorsement tracking. On the finance side, Sage Intacct handles the cost allocation and compliance expense tracking. The integration supports DG-specific job types and their associated cost structures.

What accounting systems can we migrate from?
⌄

LimeLedger specialises in migrations from Xero, MYOB, and legacy systems to Sage Intacct. We handle chart of accounts mapping, historical data migration, and a parallel running period. The migration is fixed-fee with clear milestones - no billing surprises, no scope creep.

What types of transport businesses does this suit?
⌄

The stack works well for general freight, refrigerated transport, dangerous goods operators, courier fleets, bulk haulage, and container/ISO transport. If your business dispatches vehicles to runs, manages contracts by route or customer, and invoices based on completed work, the two-system stack is relevant. The sweet spot is operators with $10M to $100M annual turnover who have outgrown Xero or MYOB.

We have multiple depots. How does reporting work?
⌄

Sage Intacct is built for multi-entity and multi-location businesses. Each depot can operate as a dimension or entity, with costs and revenue allocated accordingly. The CFO sees a consolidated view across all depots, while depot managers see only their own P&L. LimeLedger configures this structure during implementation.

How long does Sage Intacct implementation take?
⌄

Implementation typically takes 14 weeks. The Kynection integration is designed and tested within that window. LimeLedger uses AI-assisted implementation to accelerate configuration, data migration, and testing - reducing the time and cost compared to traditional implementation approaches.

Trusted by transport operators

LimeLedger is a certified Sage Intacct implementation partner
and an official Kynection partner

10
Weeks average to go-live
Fixed
Fee. No billing surprises
AU
Based team, Sydney
"

We knew our routes were profitable - we just could not prove it. After implementing Sage Intacct alongside Kynection, we can now see margin by run and by customer. The first contract renewal conversation after go-live was completely different. We had the numbers.

General Manager
Transport operator, Victoria

Ready to know which runs actually make money?

Book a free 30-minute consultation. We will show you how Kynection and Sage Intacct work together for a transport business like yours - and what you can see that you cannot see today.

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