Job costing and project control built for general contractors
Running multiple projects simultaneously demands real-time job cost visibility, tight progress claim management, and the ability to see your whole portfolio in one view. Xero and MYOB weren't built for this.
Why general contractors outgrow Xero and MYOB
Running 5+ projects at once means entry-level accounting tools can't keep up. By the time you spot a margin problem, it's too late.
No real-time job cost visibility
Without job-level P&L in real time, cost blowouts only become visible when it's too late to act. You're flying blind across multiple active projects.
Progress claims are slow and error-prone
Manually calculating claim amounts, reconciling against contract schedules, and chasing subcontractor claims creates delays, and mistakes that cost you money.
Subcontractor management is fragmented
Tracking subcontractor claims, retentions, SWMS compliance, and payment schedules across multiple subs on multiple projects is impossible without the right system.
Cash flow is hard to forecast
Without a clear view of outstanding AR and AP in one place, understanding your cash position requires manual work across multiple systems.
No consolidated portfolio view
Xero gives you a company-level view but no project-level P&L. Getting a combined view of profitability across your portfolio requires hours of manual data extraction.
Purchase orders and committed costs aren't tracked
Without commitment tracking, you don't know what's been ordered but not yet invoiced. Cost-to-complete forecasting is guesswork until the invoices land, and by then it's too late to act.
The financial tools general contractors need
Sage Intacct delivers project accounting, cash flow management, and compliance automation designed for construction, not retrofitted from a general ledger.
Real-time job costing
Track labour, materials, plant, and subcontractor costs against your project budget in real time, with clear cost variance visibility across every active job.
Progress claim management
Generate progress claims automatically from milestone completions. Track variations against the original contract sum and manage supporting documentation in one workflow.
Subcontractor & retention management
Track subcontractor claims, retentions held, and release schedules across all projects. Automate TPAR reporting and track security of payment due dates and obligations across your subcontractor base.
Portfolio P&L and reporting
See every project's profitability in a single dashboard. Drill from portfolio-level margin to individual cost lines in seconds, and generate client-ready project reports automatically.
Cash flow forecasting
See what is owed to you and what you owe, based on your outstanding AR and AP by due date. Real-time cash visibility without exporting to a spreadsheet.
Built for general contracting at every scale
Whether you're delivering residential builds, large commercial projects, or mixed-use developments, Sage Intacct adapts to how you run your business.
Residential & Multi-Res
Manage house-and-land packages, townhouse developments, or apartment builds with stage-by-stage cost tracking, progress claim management, and defect rectification cost allocation.
Commercial Construction
Office towers, retail centres, industrial facilities, manage large commercial projects with complex contract structures, multiple subcontracts, and milestone-based billing.
Mixed-Use Development
Handle the financial complexity of residential, commercial, and retail components within a single development. Track costs, revenues, and margins at the component level.
Fit-Out & Refurbishment
Manage high-turnover fit-out and refurbishment projects with rapid job creation, quick cost allocation, and fast invoice generation to maximise cash flow on short-duration contracts.
General contractors who build and maintain
Many general contractors operate beyond the build phase - running ongoing maintenance contracts, facility management, or field service programs alongside their construction work. Sage Intacct handles both sides.
Build it, maintain it. Know the true cost of doing both.
Service contracts, field technician billing and maintenance project WIP - all in one system, alongside your capital works.
Questions about Sage Intacct for general contractors
How does Sage Intacct handle progress claims and retentions for general contractors?
Sage Intacct manages progress claims directly against contract schedules. Claim amounts are generated from the system based on percentage complete or milestone, retentions are tracked automatically with release date alerts, and subcontractor payment schedules are reconciled against head contract claims. LimeLedger configures your specific contract billing workflows during implementation so progress claims are produced by the system, not assembled manually each month.
Can Sage Intacct consolidate multiple entities for a general contracting group?
Yes. Multi-entity consolidation is a core Sage Intacct capability. Intercompany transactions are eliminated automatically, consolidated P&L, balance sheet and cash flow run across the group in real time, and each entity maintains its own books. For general contracting groups running multiple trading entities or SPVs, this replaces the manual process of exporting, reconciling, and combining separate Xero or MYOB files each month.
Does Sage Intacct integrate with Procore for Australian general contractors?
Yes. Sage Intacct integrates with Procore through a certified connector. Committed costs, purchase orders, and subcontract claims flow from Procore into Sage Intacct automatically. Your project managers work in Procore; your finance team works in Sage Intacct; and the data moves between them without manual export or rekeying. LimeLedger implements and tests the Procore integration as part of the standard engagement.
How long does Sage Intacct implementation take for a general contracting business?
LimeLedger implements Sage Intacct for general contractors in 14 weeks on a fixed-fee basis. The implementation covers discovery and design (weeks 1-3), system build and configuration (weeks 4-8), data migration (weeks 9-10), and training and go-live (weeks 11-14). For businesses with many active projects, complex subcontractor management requirements, or multi-entity structures, the timeline may extend to 16 weeks. Every engagement is led personally by a Sage-certified CPA, not delegated to a junior team.
Can Sage Intacct track subcontractor compliance and block payments to non-compliant subcontractors?
Yes. Sage Intacct stores each subcontractor's licences, insurance certificates and other compliance documents against their vendor record, with automatic alerts before documents expire. If a subcontractor's insurance or licence lapses, Sage Intacct can block that subcontractor from a payment run until the compliance document is renewed. This removes the manual paperwork chase most Australian general contractors run before every progress payment, and keeps clean records for TPAR and audit purposes.
Subcontractor compliance, tracked automatically
Chasing licences, insurance certificates and other compliance paperwork before every progress payment is one of the most common manual jobs in an Australian general contractor's finance team. Sage Intacct tracks it against the vendor record and blocks payment automatically when a subcontractor falls out of compliance.
This walkthrough shows how certifications, licences and insurance are tracked in real time, and how the same compliant payment data feeds a clean TPAR at year end.
Have more questions about Sage Intacct, implementation costs, or migrating from Xero or MYOB?
Browse the FAQ →Stop managing projects blind. Get real-time financial control.
We will assess your current setup and show you exactly what Sage Intacct would change for your business.
Questions? Email info@limeledger.com